Document Preparation & Construction Loan Administration


POSITION:                            Document Preparation and Construction Loan Administration Specialist

PAY GRADE:                         To be determined based on experience

DEPARTMENT:                    Credit Administration

SUPERVISOR:                       Credit Administration Manager  


JOB FUNCTION: This position will serve in an assistive and back-up capacity for our Laser Pro Documentation Preparation Specialist and Construction Loan Administrator.




  • Utilize LaserPro to prepare in house documents for commercial loans (including but not limited to new loans, modifications, supporting documents for Letters of Credit).
  • Review Attorney Loan Documentation for accuracy.
  • Collaborate with Lenders and assistants to obtain required closing items to support transaction according to the approval prior to loan closing.
  • Utilize scanning and core system to verify existing documentation for preparation of modification documents.
  • Review Preliminary Title Reports, Organizational Documents, Insurance Documents, order necessary lien searches.
  • Perform post-closing review, facilitate loan funding to ensure funds are disbursed in accordance with the loan closing settlement sheet.
  • Set up and maintain construction loan files and spreadsheets.
  • Request/coordinate timely construction loan inspections.
  • Process construction loan draws, fees, payoffs, and releases.
  • Assist in the preparation of quarterly interest reserve reports.
  • Process floor plan draws, releases, payoffs, and monitoring.
  • Identify potential risks or project setbacks and communicate accordingly.
  • Work with closing attorneys, borrowers, lenders, and internal counsel to coordinate post-closing follow-up to ensure completeness.
  • Prepare commercial loan payoff letters.
  • Process wire transfer requests.
  • Maintain construction loan files.
  • Ensure compliance with regulations, bank policies and credit policies.
  • Comply with all safety policies, practices and procedures.
  • Participate in proactive team efforts to achieve departmental and company goals.
  • Perform other duties as assigned.
  • Completes Bank training requirements, follows policies and procedures, maintains proficient knowledge of the rules and regulations and supports the Bank’s goals and values.




  • Associate degree or equivalent from two-year college or technical school; or a minimum of 3-5 years’ experience in Commercial Banking.
  • Knowledge of loan documentation and credit policy, especially pertaining to Commercial Real Estate.
  • Proficient with LaserPro or similar documentation system.
  • Proficient in Microsoft Word, Excel and Outlook.
  • Ability to interact professionally with bank staff, attorneys and other external contacts.
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
  • Ability to write routine reports and correspondence.
  • Ability to speak effectively before groups of customers or employees of organization.
  • Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
  • Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.
  • Ability to deal with problems involving several concrete variables in standardized situations.
  • Basic personal computer skills including electronic mail, word processing, spreadsheet, graphics, etc.
  • Handle multiple tasks and projects simultaneously.


PHYSICAL DEMANDS: The physical demands described below must be met by an employee to successfully perform the essential functions of this job.


  • Light physical activity performing non-strenuous daily activities of an administrative nature.
  • Required to stand for intermittent periods of time.
  • Required to sit for prolonged periods.
  • May be required to wear face coverings during business hours.
  • Manual dexterity sufficient to reach/handle items, works with the fingers, and perceives attributes of objects and materials.
  • Required to reach with hands and arms, push items overhead, occasionally climb or balance, stoop, kneel, crouch or crawl.
  • Required to talk, hear, see, read and write.
  • Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception and ability to adjust focus.
  • This position requires occasional lifting and moving of 10 lbs.
  • Normal working hours consist of M-F 8:30 am to 4:30 pm with optional overtime during busy periods.



FLSA Status: Non-Exempt